Access to Information and Privacy
Axcess1 Saskatchewan
Access to Information and Privacy management, built around FOIP and LA FOIP
Built around your law — not around generic case management.
Built around your law — not around generic case management
Many case-management products ask a public body to adapt its process to the software. Axcess1 is configured around the legislation, the procedures, the vocabulary and the reporting obligations of each jurisdiction. An organization chooses its Act once; every screen, deadline, letter and report then follows it.
Generic case management
The organization adapts to the software.
Axcess1
The software follows the legislation and the way government works.
Legislation supported
The Freedom of Information and Protection of Privacy Act (SS 1990-91, c F-22.01)
| What the Act requires | As configured in Axcess1 |
|---|---|
| Who it applies to | Government institutions: the office of Executive Council and any department, secretariat or similar agency of the executive government of Saskatchewan, and prescribed boards, commissions, Crown corporations and other bodies (FOIP s. 2(1)(d); list in the FOIP Regulations). Municipalities, school boards, universities, the health authority and police services fall under LA FOIP instead. |
| Time limit to respond | 30 days (s. 7(2)). The due date is calculated when the request is entered, with the holidays of the jurisdiction. |
| Extensions | Up to 30 days. One extension for a reasonable period of up to 30 days for a large volume of records or requests, necessary consultations, or a required third-party notice; notice of the extension must be given within the first 30 days (s. 12(2)). No longer extension is provided for. (s. 12(1)) |
| No answer in time | Treated as a refusal (s. 7(5)); overdue requests are flagged. |
| Third-party notice | Notice under s. 34; 20 days for the third party to respond; 20 days to seek review of the decision |
| Transfer to another body | s. 11, within 15 days |
| Decision and reasons | The decision letter gives the reasons, the provision relied on and the right of review (s. 7(2)(d)). |
| Fees | No application fee. Copies $0.25 per page; $15 per half-hour of search/preparation beyond 2 hours; an estimate is required when fees exceed $100 and suspends the deadline (s. 9(3)); fees may be waived for the applicant's own personal information. |
| Review and complaints | Office of the Saskatchewan Information and Privacy Commissioner; 365 days to ask for a review (s. 49(2)) |
| Privacy breaches | The incident register records each breach and what the rules of this jurisdiction require. |
Loaded for this Act
- 20 provisions (exemptions, exceptions and exclusions) ready to cite on a redaction, each with its section number.
- Request types: General access request (FOIP, s. 5); Own personal information (FOIP, s. 31); Correction of own personal information (FOIP, s. 32).
- Statutory steps on the timeline: Extension under s. 12(1) (up to 30 days; notify applicant within the first 30 days); Applicant invited to clarify (s. 6(3)) — application deemed made when the record is identified (s. 6(4)); Fee estimate given (s. 9(2)) — deadline suspended until the applicant agrees to proceed (s. 9(3)); Transfer to another government institution (s. 11, within 15 days); Third-party notice (s. 34; 20 days for representations); Decision after third-party notice (s. 37; within 30 days of notice; 20 days to seek review); Application to the Commissioner to disregard an application (s. 45.1); Request for review — Information and Privacy Commissioner (s. 49).
Checked against the published text on 2026-10-01. Publications Saskatchewan — The Freedom of Information and Protection of Privacy Act, c F-22.01 (consolidation posted 13 Aug 2024, amended to 2024, c 4) · Publications Saskatchewan — The Freedom of Information and Protection of Privacy Regulations, F-22.01 Reg 1 (amended to SR 4/2026) · OIPC Saskatchewan — Guide to Requesting a Review from the IPC (FOIP)
The Local Authority Freedom of Information and Protection of Privacy Act (SS 1990-91, c L-27.1)
| What the Act requires | As configured in Axcess1 |
|---|---|
| Who it applies to | Local authorities (s. 2(1)(f)): municipalities and council committees, prescribed municipal boards and commissions, public library boards and the Northern Library Office, boards of education and conseil scolaire, police services, regional colleges, Saskatchewan Polytechnic, the University of Saskatchewan and University of Regina (with federated colleges), the provincial health authority and affiliates, 3sHealth, and prescribed bodies funded mainly by the province. |
| Time limit to respond | 30 days (s. 7(2)). The due date is calculated when the request is entered, with the holidays of the jurisdiction. |
| Extensions | Up to 30 days. One extension for a reasonable period of up to 30 days for a large volume of records or requests, necessary consultations, or a required third-party notice; notice of the extension must be given within the first 30 days (s. 12(2)). No longer extension is provided for. (s. 12(1)) |
| No answer in time | Treated as a refusal (s. 7(5)); overdue requests are flagged. |
| Third-party notice | Notice under s. 33; 20 days for the third party to respond; 20 days to seek review of the decision |
| Transfer to another body | s. 11, within 15 days |
| Decision and reasons | The decision letter gives the reasons, the provision relied on and the right of review (s. 7(2)(d)). |
| Fees | $20 application fee paid with the request (may be waived for the applicant's own personal information, Reg. s. 8(1)(a)). Copies $0.25 per page; search/preparation fees under Reg. s. 5(3); an estimate suspends the deadline (s. 9(3)). |
| Review and complaints | Office of the Saskatchewan Information and Privacy Commissioner; 365 days to ask for a review (s. 38(2)) |
| Privacy breaches | The incident register records each breach and what the rules of this jurisdiction require. |
Loaded for this Act
- 20 provisions (exemptions, exceptions and exclusions) ready to cite on a redaction, each with its section number.
- Request types: General access request (LA FOIP, s. 5); Own personal information (LA FOIP, s. 30); Correction of own personal information (LA FOIP, s. 31).
- Statutory steps on the timeline: Extension under s. 12(1) (up to 30 days; notify applicant within the first 30 days); Applicant invited to clarify (s. 6(3)) — application deemed made when the record is identified (s. 6(4)); Fee estimate given (s. 9(2)) — deadline suspended until the applicant agrees to proceed (s. 9(3)); Transfer to another local authority or a government institution (s. 11, within 15 days); Third-party notice (s. 33; 20 days for representations); Decision after third-party notice (s. 36; within 30 days of notice; 20 days to seek review); Application to the Commissioner to disregard an application (s. 43.1); Request for review — Information and Privacy Commissioner (s. 38).
Checked against the published text on 2026-10-01. Publications Saskatchewan — The Local Authority Freedom of Information and Protection of Privacy Act, c L-27.1 (consolidation posted 22 Aug 2024, amended to 2024, c 4) · OIPC Saskatchewan — Guide to LA FOIP, Chapter 3: Access to Records (updated 5 May 2023; application fee, Reg. s. 5, Legislation Act s. 2-28) · OIPC Saskatchewan — Guide to Requesting a Review from the IPC (LA FOIP)
Legislation-to-feature matrix
| Legislative requirement | Axcess1 support |
|---|---|
| Statutory deadline | 30 days (s. 7(2)): calculated automatically for each request; overdue and upcoming requests on the dashboard. |
| Extensions and holds | Recorded as events that move the due date, each tied to its section of the Act. |
| Exemptions and exclusions | The provisions of FOIP and LA FOIP in the redaction editor, each with its section number. |
| Third parties and consultations | Notices, consultation packages and their due dates tracked on the request. |
| Fees | Fee notices and payments recorded on the request. |
| Reviews, appeals and complaints | Recorded on the request timeline with their dates and outcome. |
| Redaction | Done by the analyst in the built-in editor; optional AI suggestions that the analyst accepts or rejects. |
| Decision letters | Generated from templates for this Act, with the provisions cited. |
| Release | A release package built from the reviewed records; redactions are permanent in the released file. |
| Annual statistics | Annual access statistics for the period, with each figure traceable to its requests. |
| Audit trail | Every action on a request is recorded with the user and the time. |
From request to release
1Receive and validate
The request is entered with its type, requester and date received; a number is issued from your own numbering pattern.
2Calculate the deadline
The due date follows the Act: 30 days (s. 7(2)). Holds and extensions move it and are recorded.
3Assign and search
The request is assigned to an officer; the units holding records are tasked and their answers tracked.
4Collect and review
Records are uploaded (PDF, Office files, scans with text recognition) and reviewed page by page.
5Apply the provisions and redact
The analyst marks a passage and picks the provision of this Act; the released copy shows the section relied on.
6Consult
Consultation packages are produced per party, with their due dates.
7Approve
The response goes to the approver's inbox for review and signature.
8Release
The release package and the decision letter are generated from the request.
9Report
Requests, processing times, decisions and provisions invoked are counted for the period you choose.
Agentic AI across the lifecycle
AI is switched off until your administrator turns it on, one capability at a time. AI assists. Authorized officials decide.
Intake agent
Proposes a new request from a message, the portal or a drop folder; an officer confirms it.
Document intelligence
Summarizes and classifies the records and finds the people and organizations named in them.
Responsiveness agent
Suggests which records answer the request.
Exemption assist
Proposes provisions of FOIP with reasons; redaction candidates appear in the editor.
Consultation agent
Suggests who should be consulted and on which pages.
Quality assurance agent
Checks a package a second time before release.
Deadline watch
Lists the requests at risk of running late.
Copilot
Answers questions about a request, citing the records it used.
Migration
Case history, requesters and documents are brought over from the system you use today, so you do not start from an empty database.
Deployment
Hosted by SoftSim in Canada, on your own private cloud or servers, or standalone on a PC or Mac.
Security
Each organization's records are separate, access is controlled by role and every action is recorded. Run on your own servers, your records never leave your premises.
Try it free for 30 days
One licence, the full product, no obligation. Or see it first in a 30-minute demonstration.
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Axcess1 supports configurable workflows designed around the applicable legislation. Government organizations remain responsible for legal interpretation and statutory decisions. Summaries of the legislation are paraphrases prepared from the published text; they are not legal advice.